JAAG Privacy policy
Our contact details
Name: Just Algorithms Action Group (JAAG)
Address: 11 Ebrington Road, Malvern, WR14 4NL
Phone Number: 07410 297687
E-mail: hello@jaag.org.uk
Just Algorithms Action Group (JAAG) are intent on keeping all personal data private and secure, and using it only for the purposes of administration, operation and development of our organisation and work. We don’t share data outside the organisation (unless express prior consent is given or we are legally obliged to do so) and we treat all individuals and their data with respect. If you have any concerns or questions about personal data that we hold or process, please do get in touch, although you may find answers in the following information:
The type of personal information we collect
We collect and process the following information:
names
contact details (email address, phone number)
residential location (town)
address
records of communications (eg emails, notes of conversations, minutes of meetings)
methods of payment (eg standing order, debit card, Payzone…)
information provided by individuals during membership onboarding process (eg areas of work or interest)
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you (via our website, emails and/or telephone calls) for one of the following reasons:
to process your membership, donation or support and provide you with relevant information
to send you, if requested, newsletters, updates about JAAG’s work, and invitations to meetings
to identify your areas of particular interest and the degree to which you may or may not wish to actively participate in projects
to discuss potential collaboration or membership
to have a high level view of the geographic locations of our membership
to carry out membership and financial administration
We also receive or have access to personal information indirectly, from the following sources in the following scenarios:
bank account name from our bank statements. These statements constitute part of our private accounts records.
type of payment method (eg standing order, debit card via Payzone, etc) from payment processing companies eg Payzone/Stripe/bank statements. This information helps us monitor incoming monies and calculate associated costs etc.
information from our mailing system about whether or not emails sent en masse have been opened or clicked on by individual recipients. This gives us an overview of to what extent our mailings are of interest to recipients.
contact details and profile information from publicly available sources such as the internet and directories, as well as from personal professional contacts. We may use such data to contact individuals about potential collaboration or membership.
We do not share this information outside the organisation unless obliged by law to do so, or if you have given express prior permission for a particular purpose.
We have disabled analytics cookies and activity logs on our website so we do not collect data about you or your device from your visits to our website (only data you supply to us on a form). For details of the essential cookies our website uses, see the appendix at the end of this document.
Legal Basis
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. For example, you give us your email address in order to receive newsletters. You are able to remove your consent at any time. You can do this by contacting admin@jaag.org.uk
(b) We have a contractual obligation. For example, in order to provide you with membership benefits and to keep track of our membership, we need certain items of data.
(c) We have a legitimate interest. For example, we may process the data of individuals who are, or who we believe are, aligned with and/or interested in our work, in order to operate manage and develop our organisation and our work.
How we store your personal information
Your information is securely stored. All our data capture and data storage systems are secure and compliant with UK GDPR.
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at the contact details given at the start of this document if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at the contact details given at the start of this document.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
Last updated: 13/3/2024
Appendix
Cookies
What are cookies?
Cookies are small pieces of data that websites store on a device.
Our website uses some necessary cookies so visitors can navigate and use features on our site, but we do not use analytic or performance cookies. The necessary cookies our site may use are the following:
Name, purpose, type and duration
_dd_cookie_test
Tests if cookies are supported
Cookie
Expires instantly
_dd_s
Tracks browser errors
Cookie
Four hours
_dd_site_test
Tests if cookies are supported
Cookie
Expires instantly
_ssid
Remembers devices for anti-fraud purposes
Cookie
Four years
Crumb
Prevents cross-site request forgery (CSRF)
Cookie
Session
RecentRedirect
Prevents redirect loops if a site has custom URL redirects. Redirect loops are bad for Search Engine Optimisation.
Cookie
30 minutes
squarespace-announcement-bar
Prevents the announcement bar from displaying if a visitor dismisses it
localstorage
Persistent
Test
Investigates if the browser supports cookies and prevents errors
Cookie
Session